What are Items?
In Tuqqi, items are the core building blocks.
They represent any piece of information, task, request, or process that your team needs to organize and track.
Think of an item as a container that centralizes everything related to that subject:
The people who need to be involved
The information and files that describe it
The tasks that move it forward
The conversations about it
The history and progress that show how it evolved
Because everything is stored in the same place, an item becomes the single source of truth for your team. You don’t have to look through emails, chat messages, or folders to know what’s happening — you just open the item.
Type of items
In Tuqqi, we have a structure for each item type. We call them Forms.
Forms help organize information and streamline workflows. Tuqqi offers various default types (article, post, poll, etc.), but you can customize additional ones to fit your needs.
Only admins can create and modify data types.
Learn more about forms here
There are default forms in the system:
Post: Share what's on your mind easily & quickly with others. You can easily drag & drop files or copy links.
File: Attach any file on your computer to an item so that you can easily access it on Tuqqi at any time.
Article: Very useful if you want to share long text, content, and different types of media. You can edit the article at any time, provide relevant titles, draw a table, design your text with the dedicated toolbar, and add videos, images, and links.
Poll: Get your members' opinions on a particular topic. Social collaboration is a great way to engage employees.
Contact: Create a contact card for any person important to your org. Include information about the client including contact information, profile picture, the company they work at, and more.
Company: Create a company contact card to organize all the information you would need about an organization you are partnered with.
But is also possible to create your own: with the desired fields, preferences & settings. Some examples are:
An applicant in the hire onboarding process
A request for IT support
A policy that requires acknowledgment
A marketing campaign
A customer opportunity
In all cases, the item works the same way: it gives structure to information and ensures that nothing falls through the cracks.
Where can I open an Item?
You can find an item almost everywhere in the system:
In the main feed: keep scrolling, you will always find items there. Each update in the feed displays a preview of the relevant item.
In any group: Groups are powerful, flexible workspaces designed to help you manage specific teams, departments, projects, or knowledge areas. The heart are the items, but the skeleton are the groups.
In the action center: is the central hub for staying on top of your work. It brings together everything assigned to you into one organized view.
From the launchpad: is a customizable menu that helps you quickly access workgroups, fixed items, and system features.
From the navigation bar on the left part of the main feed
The Item Full View
When you open an item, you’ll see it in the Item Full View.
This is a workspace that brings together all the parts of an item in a clear and organized way. It allows you to read, update, and collaborate on the item without leaving the screen.
The Item Full View is divided into sections, each with a different purpose.
The Header: setting the foundations
At the very top, the header shows the most important details:
Title: the name of the item. You can edit it directly with a single click.
Assignees: the people responsible for completing the item. Everyone knows who is accountable.
Watchers: people who want to follow the progress of the item but are not directly responsible.
Watching an item means you’ll receive notifications about updates, comments, and changes.
Unwatching means you’ll stop receiving those notifications
Labels: tags that classify the item. Labels are powerful for organization because you can use them later to filter or search. For example, you might have labels like HR, High priority, Q3, or Client X.
Dates:
Due Date marks the deadline for completion.
Start and End Dates show the planned work period.
For example, an event may start on June 1 and end on June 3, even though the due date to finalize everything is May 30.
Rating: stars to evaluate or prioritize the item. Teams use it in different ways, such as rating quality, urgency, or importance.
👉 The header gives you a quick overview of who is responsible, what it’s about, how it’s classified, and when it should happen.
The Body: where the work lives
Below the header is the body, which holds the detailed content. Here you’ll find form fields, attachments, and other sections depending on the form that created the item.
One of the most important elements of the body is the checklist.
Checklists
Checklists break down the item into smaller steps. Each checklist has its own progress bar, showing what percentage of tasks are done.
Within a checklist, you can:
Create tasks instantly by pressing Enter.
Add due dates to individual tasks.
Attach files or images to tasks.
Convert any task into a full item if it grows into something bigger.
This makes checklists flexible: they can serve as a simple “to-do list,” or as a structured mini-project inside the item.
Linked Items
Items can be connected to each other through links. Linking helps you:
Show relationships (e.g., a main project linked to its tasks).
Avoid duplication (link to an existing item instead of recreating it).
Navigate between related items quickly.
When you open a linked item, it appears in a new tab on the top bar, so you can work on both without losing your place.
Read & Confirm: ensuring acknowledgment
Some items don’t just need to be completed — they need to be read and acknowledged. That’s what Read & Confirm is for.
When you request a Read & Confirm, selected users will see a banner at the top of the item until they confirm.
The Read & Confirm section shows three groups:
Yourself (if you haven’t confirmed yet).
Users who already confirmed.
Users who are still pending.
Even people who weren’t requested can see the section, making the process transparent.
This feature is perfect for procedures, policies, and important updates where you need evidence that teammates have seen the item.
The Activity Panel: collaboration in real time
On the right side of the screen, you’ll find the activity panel. This is where collaboration and tracking come together.
Comments: Discuss the item directly in context. You can mention teammates with @name, edit your own comments, and attach files or images. Comments make the item a central hub for teamwork, not just information.
Log: A timeline of every change, showing who did what and when.
All: A combined view of both comments and log, so you see the full story.
By keeping communication and history together, the activity panel eliminates the need to search in external chats or emails.
Actions: keeping things moving
At the top, just below the tabs, you’ll always see the action bar. This is fixed on screen, so it’s available while you scroll.
From here you can:
Upload files quickly, without scrolling to a specific field. Tuqqi intelligently attaches them to the right place.
Move the item to another group or status using a search-friendly modal.
Watch / Unwatch the item to control your notifications.
Add a checklist, request Read & Confirm, or link to another item directly with hover actions.
Use the three-dots menu to export to PDF, copy the item link, duplicate, delete, or set progress (relevant for Gantt).
👉 These actions are designed to be fast, so you don’t lose time navigating menus or sections.
Navigating between items
If you have several items open, they appear as tabs at the very top of the screen.
Each item is its own tab, just like in a web browser.
If many tabs are open, use the More dropdown to find them all.
Opening a linked item creates a new tab automatically.
This makes it easy to multitask and keep multiple pieces of work open at once.
Why Items Matter
Items aren’t just “cards” or “tasks.” They’re the place where work happens in Tuqqi.
With the Item Full View you can:
Keep everything in context: details, people, tasks, files, and conversations.
Clarify responsibilities and deadlines.
Track progress with checklists, tasks, and linked items.
Ensure accountability with Read & Confirm.
Collaborate directly inside the item with comments and mentions.
Move between items easily with tab navigation.
👉 In short: an item starts as a single piece of information, but grows into the full picture of a process. It’s where your team plans, tracks, and completes work — together.