Groups in Tuqqi are centralized, flexible workspaces that organize teams, tasks, and information to make collaboration easy and effective.
👉 To learn more click here.
You can create a group to manage anything from a company-wide project to a small team’s internal workflow. When starting a group from scratch, you’ll use the group settings to fully customize it from the ground up. Every group you create afterward can also be managed and tailored using these settings.
Learn how to create a group here.
Group Settings Tabs
Items in Tuqqi help employees track tasks at any stage - new, active, completed, or in progress - and include features that make the platform flexible for any work environment.
👉 Learn more about it here.
1. Basic details
This is where you configure the group’s identity and structure.
Title & Description – Clearly define what the group is for.
Cover Image – Add a visual to help users recognize the group easily.
Displayed Views – Control which of the above views are available to members. To learn more about the different view click here.
Working Time – Set the operating hours/days to improve scheduling accuracy.
Statuses show the current stage of an item in a process - whether it’s just starting, in progress, waiting for review, or completed.
Labels are custom tags you create specifically for this group. They help categorize items by topic, priority, department, or any meaningful category for this group’s workflow.
👉 To learn more about statuses and labels click here.
Statuses - Create and manage the custom statuses for your group.
Labels - Define the labels used in this group to tag items with meaningful categories.
Tip: Admins can also define organization-wide labels that apply across multiple groups. These are managed separately and can be used alongside your group-specific labels for consistency.
2. Privacy Level
Set the group access level and the members’ permissions.
A group has two basic access levels:
Open Group
Visibility: Everyone in the organization can see the group.
Item Access: If co-working or default permissions are enabled, all items in the group are visible to everyone.
When to Use: For cross-team projects, shared resources, or anything that benefits from transparency.
Closed Group
Visibility: Only members invited by an admin can access the group.
When to Use: Use this for sensitive information or specialized teams.
Permissions Within Groups
Groups use three permission models to determine how users can interact with items.
In the Default Permissions model, admins can view and edit all items, while other users can only edit items they created or have been granted access to.
In the Co-Working model, all users can view and edit all items, regardless of who created them.
In a Classified Group (closed groups only), even a system administrator who is a member will only see information based on their assigned permission level. Users marked as classified will only have access to items they shared or that are linked to them.
Within classified groups, there are two user types: a classified user, who can see only items they are assigned to, and a non-classified user, who can see all items in the group. A user’s type is determined after they are added to the group.
A classified group is perfect for managing processes that require limited visibility, for example:
Customer Inquiries – Admin sees all inquiries, members see only their assigned ones.
Leads – Sales reps see only their leads; managers see all.
Work Teams – Managers assign tasks down the hierarchy; employees see only their own tasks.
This setup helps keep information organized and visible only to the right people.
3. Members
Add individual users or entire teams (predefined groups of users working together).
In Tuqqi, a Team is a group of users created by an admin to represent a real work team. Teams can be added to groups, assigned to items, and mentioned in comments to simplify collaboration.
👉 Learn more about it here.
In default and co-working modes, all members have the same level of access.
In classified mode: all users start as non-classified and must be assigned their permission type.
Tip: Adding a team ensures all its members are kept in sync - additions/removals are automatic.
4. Forms (Allowed Inputs)
A Form in Tuqqi is a customizable template that defines the fields, logic and layout for items in your workspace, allowing you to collect, manage and process structured data in alignment with your team’s workflow.
👉 Learn more about it here.
Form Input Modes:
All Input Allowed: Any type of form can be used in the group.
Only Specified Inputs Allowed: Only selected forms can be used - ideal for groups with a specific purpose or structured workflow.
You can use:
Default forms provided by Tuqqi.
Custom forms created by your organization.
Note: If only one form is selected, you’ll be able to quickly create items directly from the Kanban view. This speeds up work for structured tasks.
If more than one form is allowed, Kanban quick creation is disabled.
5. Inactivity Indicator
Use the Inactivity Indicator to monitor items that have had no activity for a specific period. This helps your team stay on top of tasks that may need attention or follow-up.
Please note that deleting a workgroup will also delete all the items that are inside it, so this must be taken into account when we want to do this.
