Groups in Tuqqi are centralized, flexible workspaces that organize teams, tasks, and information to make collaboration easy and effective.
To learn more click here.
You can create a group to manage anything from a company-wide project to a small team’s internal workflow. When starting a group from scratch, you’ll use the group settings to fully customize it from the ground up. Every group you create afterward can also be managed and tailored using these settings. Learn how to create a group here.
Group Settings Tabs
Items in Tuqqi help employees track tasks at any stage - new, active, completed, or in progress - and include features that make the platform flexible for any work environment.
learn more about it here.
1. Basic details
This is where you configure the group’s identity and structure.
Title & Description – Clearly define what the group is for.
Cover Image – Add a visual to help users recognize the group easily.
Displayed Views – Control which of the above views are available to members. To learn more about the different view click here.
Working Time – Set the operating hours/days to improve scheduling accuracy.
Statuses show the current stage of an item in a process - whether it’s just starting, in progress, waiting for review, or completed.
Labels are customizable tags that you can attach to posts, tasks, or any item in Tuqqi. They help you organize information by category, topic, priority, or department. To learn more about statuses and labels click here.
Statuses - Create and manage the custom statuses for your group.
Labels - Define the labels used in this group to tag items with meaningful categories.
2. Privacy Level
Set the group access level and the members’ permissions.
A group has two basic access levels:
Open Group
Visibility: Everyone in the organization can see the group.
Item Access: If co-working or default permissions are enabled, all items in the group are visible to everyone.
When to Use: For cross-team projects, shared resources, or anything that benefits from transparency.
Closed Group
Visibility: Only members invited by an admin can access the group.
When to Use: Use this for sensitive information or specialized teams.
Permissions Within Groups
Groups use three permission models to determine how users can interact with items.
In the Default Permissions model, admins can view and edit all items, while other users can only edit items they created or have been granted access to.
In the Co-Working model, all users can view and edit all items, regardless of who created them.
In a Classified Group (closed groups only), even a system administrator who is a member will only see information based on their assigned permission level. Users marked as classified will only have access to items they shared or that are linked to them.
Within classified groups, there are two user types: a classified user, who can see only items they are assigned to, and a non-classified user, who can see all items in the group. A user’s type is determined after they are added to the group.
A classified group is perfect for managing processes that require limited visibility:
Customer Inquiries – Admin sees all inquiries; members see only their assigned ones.
Service Calls – Manage calls with controlled access.
Leads – Sales reps see only their leads; managers see all.
Work Teams – Managers assign tasks down the hierarchy; employees see only their own tasks.
This setup helps keep information organized and visible only to the right people.
3. Members
Add individual users or entire teams (predefined groups of users working together).
A team in Tuqqi is a group of users working together toward a shared goal, enabling better collaboration and task tracking.
learn more about it here.
In default and co-working modes, all members have the same level of access.
In classified mode: all users start as non-classified and must be assigned their permission type.
Tip: Adding a team ensures all its members are kept in sync - additions/removals are automatic.
4. Forms (Allowed Inputs)
Forms in Tuqqi help structure information and workflows. While default forms are available, admins can create and customize additional ones to suit specific needs.
learn more about it here.
Groups can accept one or more form types - these define the structure of the items created in the group.
Form Input Modes:
All Input Allowed: Any type of form can be used in the group.
Only Specified Inputs Allowed: Only selected forms can be used - ideal for groups with a specific purpose or structured workflow.
You can use:
Default forms provided by Tuqqi.
Custom forms created by your organization.
Important Notes:
If only one form is selected, you’ll be able to quickly create items directly from the Kanban view. This speeds up work for structured tasks.
If more than one form is allowed, Kanban quick creation is disabled. Use this when multiple forms are needed.
In Table view, you can still see all items with all associated data, regardless of form type.
5. Automations
Set up alerts for items with no activity after a specific time.
Managing Group Settings
After creating a group, you can access its Settings screen to configure all aspects of the group, including data, default view, members, and statuses and labels.
Main actions available in the Settings screen:
Edit group details: Change the group’s name, description, default view, displayed views, cover photo, and working time.
Manage permissions: View and adjust the group’s permission settings.
Add or remove users: Control who is part of the group.
Manage forms: Control which forms are allowed to be published within the group.
Manage statuses and labels: Create, edit, or delete statuses and labels used in the group.
Adjust automation indicators: Set the indicator for unused items in automations.
Delete group: Remove the group entirely.
This centralized settings area allows group administrators to fully customize workflows, access control, and visual organization for maximum team efficiency.
Please note that deleting a workgroup will also delete all the items that are inside it, so this must be taken into account when we want to do this.
